Everything to Know Before Hiring a VA

A virtual assistant handles the recurring tasks that eat up your time — admin work, email, scheduling, industry-specific tasks, and social media — remotely, so you can focus on running your business.

If you're spending hours a week on repeatable tasks like email, scheduling, or data entry instead of revenue-generating work, you're ready. Most clients start with just a handful of core tasks and expand from there.

A VA works remotely and is typically brought on for specific tasks or ongoing support, without the overhead of office space, equipment, or full-time benefits — while still becoming a consistent, dedicated part of your team.

After your intro call, we typically introduce you to shortlisted candidates within about a week, depending on how specific your task list and schedule needs are.

No — during your consultation we help you map out which tasks make sense to hand off first, even if you're not sure exactly what "delegating" should look like yet.

Yes. You'll interview your shortlisted candidates over a video call, and after your VA starts we meet again at the 14-day mark to evaluate fit and make sure things are moving in the right direction.

We schedule a short call to learn about your business and needs, then begin identifying VA candidates who match your industry and task list. Using the Needs Assessment form gives our team everything we need upfront, so matching to a VA is a streamlined process with faster placement.

Administrative work, email management, industry-specific tasks (real estate, restaurants, general business operations, and more), and social media management. See the Services page for the full breakdown.

Yes — our real estate-trained VAs handle pre-listing paperwork, MLS entry and updates, open house coordination, buyer/seller communication, and CRM management.

Yes — content creation, post scheduling, follower engagement, and performance reporting are all part of our social media support. VAs are also trained in basic web design using Wix and WordPress if you need help maintaining your website.

Our real estate VAs are trained on the platforms agents use daily, including DocuSign, DotLoop, MLS systems, and KW Command.

Yes — filtering spam, responding to routine inquiries, organizing your inbox, and even running email marketing campaigns are all standard VA tasks.

Yes — VAs can respond to customer inquiries, follow up with leads, and manage day-to-day client communication on your behalf.

Full-service bookkeeping isn't within a VA's scope, but they can handle basic invoicing, data entry, and reporting, along with AI-supported tools that help keep your admin work organized and on track.

Real estate is our specialty, but we also support restaurants, general business operations, and a range of small-to-midsize business owners.

A full-time VA is $1,500/month and a part-time VA is $800/month. You're invoiced on the 20th of each month. We'll walk through the details during your free consultation so you get a plan that fits your budget.

Yes — full-time VAs are on a 1-year agreement and part-time VAs are on a 6-month agreement. This gives you consistency while we go over the full terms with you during onboarding.

No — pricing is discussed upfront during your consultation so you know exactly what's included before you commit.

Your VA's time, the matching and onboarding process, and ongoing support from the VRA team to make sure the relationship is working well.

Yes — you avoid the overhead of office space, equipment, payroll taxes, and benefits that come with a traditional in-house hire.

Yes — hour and scope changes can be discussed at your renewal (the end of your 1-year full-time or 6-month part-time term), or sooner if your business needs shift.

No — pricing is a flat rate regardless of industry: $1,500/month for a full-time VA (40 hrs/week) or $800/month for a part-time VA (20 hrs/week). You're paying for dedicated hours, not a per-task menu, whether you're in real estate, restaurants, or general business operations.

Every VA goes through a screening and interview process before being presented to clients, so you're only meeting candidates we'd stand behind. We also use the DISC assessment to make sure the VAs we hire are reliable, diligent, and detail-oriented, and they're held to high standards throughout training.

Only to what's necessary for the tasks you assign. We recommend sharing access gradually as trust builds, and using secure, revocable access methods where possible.

Let us know and we'll work with you to find a better-fit replacement — the goal is a long-term match, not a one-and-done placement. We also check in with you after your VA's first two weeks, and again at 30, 60, and 90 days, to catch and resolve any issues early.

Our VAs come with baseline training in common tools and workflows, but every business is different — you'll still walk them through your specific processes during onboarding. In our training, we make sure our VAs are held accountable at every step of the process to be at work reliably and on time.

Our VAs operate remotely, and you'll set their working schedule to fit your needs — as long as it totals 40 hours/week for a full-time VA or 20 hours/week for a part-time VA. Time zone fit is covered during your initial consultation.

We recommend using shared password managers and permission-based access for any sensitive accounts, and can advise on secure ways to hand off access during onboarding. We also carry a $1 million insurance policy for added protection and peace of mind.

Most clients use a mix of email, messaging apps, and task management tools — whatever you already use for your team works well for your VA too.

Nothing new is required — VAs adapt to the tools you already use, whether that's your CRM, project management platform, or shared calendar.

You'll direct the day-to-day work, and our team stays available to support the relationship, troubleshoot issues, and make adjustments as needed.

Let us know right away — we can help coach the relationship or, if needed, find a VA whose working style is a better fit.

Yes — finding the right match matters more than filling the role quickly, so we'll help you find someone who fits better.

Your VA uses time-tracking software that records their activity, and reports are sent to you along with your invoice each month. You can also opt to have your VA send Start of Day and End of Day summaries.

Once you choose your VA, we help coordinate contracts and a structured onboarding period where you introduce them to your tools, tasks, and expectations.

Clear instructions help early on, but you don't need exhaustive documentation — your VA will ask clarifying questions and improve with each task.

Most clients see their VA operating independently on core tasks within the first couple of weeks, depending on task complexity.

Only for the specific tools relevant to their tasks — we recommend granting access gradually and using a password manager for anything sensitive.

Absolutely — if you already have SOPs, scripts, or a process guide, your VA can use them directly during onboarding.

VRA handles general onboarding logistics, while you walk your VA through the specifics of how your business operates.

Yes — many clients start with one VA and add more as they grow into different roles like operations, marketing, or transaction coordination.

We can help you adjust your VA's scope, hours, or responsibilities as your business evolves.

Regular feedback — whether informal check-ins or scheduled reviews — helps your VA improve and grow into more responsibility over time.

Yes — as trust builds, most clients hand off increasingly higher-value tasks to their VA.

Reach out to our team and we'll walk you through the process based on your agreement terms.

Both options are available — a full-time VA works 40 hours/week and a part-time VA works 20 hours/week. We'll help determine the right hours based on your task list and budget.

This depends on the arrangement — we can discuss dedicated versus shared support options during your consultation.

Reach out to the VRA team directly at contact@vrealtyassistants.com or through our Contact form — we're here to help resolve issues quickly.