Virtual Assistants for Real Estate

The Virtual Assistant Built for Real Estate Agents, Teams & Brokerages

You got your license to sell homes, not to live in the paperwork behind them. Getting those hours back doesn’t have to mean another salary.

A VRA assistant is trained to take that off your plate — transaction coordination, CRM upkeep and the back office behind the business.

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★★★★★ My VA is amazing — prompt, pleasant, and productive. Kim Dixon-Dudley, Broker Associate · Compass

Where an Agent’s Hours Go

Between new leads, active contracts, listing paperwork, and a CRM that never stops pinging, most agents spend as much time on admin as they do selling. A VRA real estate virtual assistant is trained specifically to take that off your plate — transaction coordination, CRM upkeep, the back office behind the business — so you can spend your time with clients, not spreadsheets.

That trade matters more than it used to. Your clients are getting automated replies from most of the businesses they deal with, and as that becomes ordinary, the part of your service a machine cannot do is the part they remember — the call returned the same day, the follow-up that shows someone actually read the file, the question answered before they asked it. In luxury hospitality, where people pay closest attention to how they are treated, that kind of attention is now openly described as the premium product.

It is also the first thing to go when you are the only person available to give it. The hours go to the paperwork, and the attention that earns the next referral gets whatever is left at the end of the day. Personal service is becoming scarce and expensive everywhere else; handed to a trained assistant on a flat monthly rate, it is neither. Where AI stops and a person starts →

Why VRA

Virtual Assistants Trained for Real Estate Teams

VRA was founded to give real estate agents, teams, and brokerages trained virtual assistance for transaction coordination, MLS and CRM management, and listing support — with a hassle-free process from search to onboarding.

✓

Screened, Then Trained

Every real estate virtual assistant we place has already made it through our screening and a mandatory 4-week training program — covering real estate database management, contract writing, and e-signature workflows in dotloop and DocuSign — before ever touching client work. VAs supporting transaction coordination are trained on the contract documents, timelines and file-review steps a transaction coordinator works with day to day, with state-specific contract training for Texas and Florida, including earnest money, option periods, disclosure deadlines, and the closing-document checklist, so your VA already knows the paperwork your deals run on. Every VA builds in-depth, brand-agnostic CRM knowledge plus deep hands-on KW Command expertise, so their skills carry over to whatever CRM your business runs on — and we commit to 90% proficiency in your systems within 5 business days of starting with you.

✓

Matched to Your Business

Matching starts with your free Needs Assessment — a two-minute breakdown of where you actually need help. From there, every VA is screened with a DISC Assessment and a Keller Personality Assessment for fit and fast-learning ability.

✓

Business Support

Support continues after your VA starts, with check-ins at 14, 30, 60, and 90 days. If the fit still isn't right, swap in a different VA at any point, at no extra cost — no trial window, no fine print.

✓

Built Differently

Most VA agencies lock you into tiered pricing, time-boxed trial guarantees, or a generic assistant with no industry training. VRA doesn't — backed by a $1 million Errors & Omissions insurance policy for added peace of mind.

What Your VA Can Do

Real Estate Virtual Assistant Services

Every VRA real estate VA is trained on the day-to-day of running a book of business — not just general admin.

Industry-Specific Support

Pre-listing document prep and coordination
Listing and market video content — scripting, filming & editing
Buyer and seller update calls/emails
Full transaction coordination from contract to close
CRM and database management
Open house preparation, promotion & scheduling
MLS listing updates and photo/document uploads

Selling at the top of the market, working inside a Keller Williams market center, on commercial deals, or on a rental portfolio? Those have pages of their own — luxury real estate, KW agents, KW market center leadership, commercial real estate and real estate investors. If you lead a team and still carry your own book, an executive assistant is the closer fit.

Hear From a Client

Real Results, In Their Own Words

VRA checks in at 14, 30, 60 and 90 days, and what agents report at each one follows a pattern — here is what Keller Williams agents said from 14 days through 90.

★★★★★

“Michael, my VA is amazing. I love the energy and the synergy, and she is the epitome of my top three Ps. She is prompt, she's pleasant, and she's productive.”

Kim Dixon-Dudley

Broker Associate, Compass · Founder, Kimberly Lane Properties · 30-day check-in

★★★★★

“He's allowed me to take time off away from the real estate business. I've been able to play golf more in the last three months than I have in the last three years.”

Andy Deason

Founder, Deason Realty Solutions · 90-day check-in · VA: Paul

★★★★★

“You know, I was one of those busy business-owner professionals that didn’t really believe in virtual assistants much. I thought that they would not be a good fit for the personal touch that I always look for and seek in business — and that couldn’t have been further from the truth. Your company and Leia have turned me into a believer. I manage about 72 agents or so, as well as a small staff, and she has completely revamped our entire operation.”

Courtney Okanlomo

Broker/Owner, Collective Realty Co. · 60-day check-in · VA: Leia

More Agents

What Agents Write When Nobody Is Filming

Verified reviews from agents who have been with the same assistant for years.

★★★★★

“Paperwork processing, systems creation, and implementation have always been a struggle for me — to the point that I seriously considered leaving the real estate industry, which I’m extremely passionate about, just to avoid the stress. VRA was an answer to my prayers.”

Tanja Blandini

Three years with the same assistant · Verified Trustpilot review

Read on Trustpilot ↗

★★★★★

“My VA has grown far beyond the initial training. We’ve worked together to expand her skills into different areas of marketing and business operations. She has helped me build, edit, and maintain my website, create newsletters, market my listings, edit videos and other marketing content, and manage my entire schedule.”

Norbert Rivera

Rivera Real Estate Group · Four years with VRA

Read and watch every review →

Pricing at a Glance

Transparent, Flat-Rate Pricing

No matter your industry or the skills your VA specializes in, pricing doesn't change — no tiers, no upcharges, just one flat rate for reserved hours, not a per-task menu. If you are comparing agencies, why two quotes can differ threefold explains how two quotes can differ threefold and both be accurate.

$1,500/month

Full-Time VA

40 hours/week
Invoiced on the 20th of each month

Best for: ongoing admin, CRM management, full inbox/calendar ownership, or any business that needs a consistent full-day presence.

$800/month

Part-Time VA

20 hours/week
Invoiced on the 20th of each month

Best for: easing into delegation, seasonal support, or lighter task loads.

Part-time and full-time both include: Your VA's reserved hours, hands-on matching & onboarding to get you paired with the right person from day one, and ongoing VRA support with check-ins at 14/30/60/90 days — no hidden fees, ever. If your VA is not the right fit, you can swap in a different VA at any point, at no extra cost.

FAQ

Questions Agents and Teams Ask

What a VRA assistant covers from pre-listing through closing, and how the arrangement works.

What does a real estate virtual assistant do?

Pre-listing document prep and coordination, listing and market video content including scripting, filming and editing, buyer and seller update calls and emails, full transaction coordination from contract to close, CRM and database management, open house preparation, promotion and scheduling, and MLS listing updates with photo and document uploads.

Can an assistant handle transaction coordination end to end?

Yes — full transaction coordination from contract to close is core to the role, including document prep, deadline tracking and keeping buyers, sellers and cooperating agents updated as the file moves.

Can they work in our MLS and CRM?

Yes. MLS listing updates and photo and document uploads are standard, and assistants build in-depth CRM knowledge that transfers between systems, with deep hands-on experience in KW Command. Access is provisioned by you and revocable at any time. If you are also layering AI on top of those systems, we go through which tools are worth the subscription and which work still belongs with a person.

Do you place virtual transaction coordinators, or only general assistants?

Both, and for most agents it is the same person. An assistant trained for transaction coordination runs the file from contract to close: document prep, deadline tracking, earnest money and option period dates, disclosure deadlines, the closing checklist, and keeping buyers, sellers and cooperating agents updated as the file moves. Assistants supporting transaction coordination are trained on the documents, timelines and file-review steps a coordinator works through from contract to close, with state-specific contract training for Texas and Florida. The same assistant works as your listing coordinator — pre-listing document prep, MLS input, photo and document uploads, and open house scheduling. What they do not do is give contract or legal advice, or negotiate on your behalf. That stays with you.

When should an agent hire help instead of doing it all themselves?

When servicing the business you already won is eating the hours that won it. That is the point production flattens — not from lack of demand, but because prospecting and follow-up stopped happening. It almost always arrives before an agent feels ready to pay someone, which is what part-time at $800 a month for 20 hours a week is for. If you are weighing it against a payroll hire, we set the two side by side.

See all frequently asked questions →

The Virtual Assistant Built for Real Estate Agents, Teams & Brokerages

Where an Agent’s Hours Go

Virtual Assistants Trained for Real Estate Teams

Screened, Then Trained

Matched to Your Business

Business Support

Built Differently

Real Estate Virtual Assistant Services

Industry-Specific Support

Real Results, In Their Own Words

What Agents Write When Nobody Is Filming

Transparent, Flat-Rate Pricing

Questions Agents and Teams Ask

We Also Support

Ready to Get Your Time Back?