You joined KW to build a business, not to keep Command current. Getting those hours back doesn’t have to mean another salary.
A VRA assistant is trained for KW agents — transaction coordination, Command and listing paperwork — so your hours go to clients.
He’s given me my life back, so I’m not working 16 hours a day.Lisa Rigdon, REALTOR® · Keller Williams Memorial Rookie of the Year
Between new leads, active contracts, KW Command upkeep, and listing paperwork, most Keller Williams agents spend as much time on admin as they do selling. A VRA virtual assistant is trained specifically for KW agents — from transaction coordination to CRM management — so you can spend your time with clients, not spreadsheets.
VRA was founded by Michael Bossart, a licensed Texas broker who sold as an agent before leading the Keller Williams Memorial market center.
VRA was founded to give Keller Williams agents trained virtual assistance for transaction coordination, KW Command management, and listing support — with a hassle-free process from search to onboarding.
Every Keller Williams agent virtual assistant we place has already made it through our screening and a mandatory 4-week training program — covering KW Command, contract writing, and e-signature workflows in dotloop and DocuSign — before ever touching client work. VAs supporting transaction coordination are trained on the contract documents, timelines and file-review steps a transaction coordinator works with day to day, with state-specific contract training for Texas and Florida, including earnest money, option periods, disclosure deadlines, and the closing-document checklist, so your VA already knows the paperwork your deals run on. Every VA builds in-depth, brand-agnostic CRM knowledge plus deep hands-on expertise in KW Command — the platform you already run your business on — so they're productive in Command from day one and adapt quickly to any other tools you use. We commit to 90% proficiency in your systems within 5 business days of starting with you.
Matching starts with your free Needs Assessment — a two-minute breakdown of where you actually need help. From there, every VA is screened with a DISC Assessment and a Keller Personality Assessment for fit and fast-learning ability.
Support continues after your VA starts, with check-ins at 14, 30, 60, and 90 days. If the fit still isn't right, swap in a different VA at any point, at no extra cost — no trial window, no fine print.
Most VA agencies lock you into tiered pricing, time-boxed trial guarantees, or a generic assistant with no industry training. VRA doesn't — backed by a $1 million Errors & Omissions insurance policy for added peace of mind.
Three steps from first call to a trained assistant working your business. No assessment to fill out before you talk to anyone.
A call of under 30 minutes to talk through how your business runs and where the hours are going — KW Command upkeep, transaction coordination, listing paperwork, lead follow-up.
Meet the assistants matched to your business on Zoom and choose the one you want. Every assistant you meet has already cleared screening and a four-week training program, so the interview is you choosing, not screening.
VRA handles the hiring and onboarding. Your assistant can start within 24 hours of your selection, and we commit to 90% proficiency in your systems within 5 business days.
After your assistant starts there are check-ins at 14, 30, 60 and 90 days, and if the fit is wrong you can swap at no extra cost. See the full process →
Every VRA VA is trained on the day-to-day of running a Keller Williams agent's business — not just general admin. The same work, described without the KW vocabulary, is on the real estate virtual assistant page.
“I cannot think of running my business without a virtual assistant.”
“It's like a self-licking ice cream cone. I love it.”
Real check-in feedback from Keller Williams agents across multiple market centers.
“My experience with Sana has been amazing so far. I was really impressed with the level of training and professionalism that she started with from day one. That was very much appreciated, and since then she's been a quick learner and she's been a great asset to my team and helping me get a lot of my time back.”
“Tristan has taken such a huge load off of me. He's given me my life back, so I'm not working 16 hours a day.”
“I've gotten things done in the past two weeks that I hadn't been able to do for an entire year. The leverage capability is amazing.”
“I've felt the change in the pulse, the tempo of my business ever since she came on — particularly because I feel I can trust my VA. Certainly happy I did it. Wish I did it sooner.”
Curious what real results look like across every stage? See what Keller Williams agents from five different market centers said about their VRA virtual assistant at their 14, 30, 60, and 90-day check-ins. Read the full case study →
Written reviews from working real estate agents — most verified and hosted on Trustpilot.
“My VA has grown far beyond the initial training. We’ve worked together to expand her skills into different areas of marketing and business operations. She has helped me build, edit, and maintain my website, create newsletters, market my listings, edit videos and other marketing content, and manage my entire schedule.”
“Isuda ended up being the perfect match for me. Three years later, I couldn’t be more thankful to have her in my life.”
“Tristan has been my Virtual Assistant for several years and I couldn’t run my business without him. Trustworthy, dependable and eager to help at all times. Many tasks are taken off my plate so I can continue to grow my business. I love my partnership with Tristan at VRA.”
“Zarah and Vanessa are amazing! Zarah keeps everything running behind the scenes, from reports to systems and operations, so I don’t have to think about it. That peace of mind is priceless. Vanessa brings marketing ideas to life with creativity, professionalism, and a true “we’ll figure it out” attitude. She’s responsive, resourceful, and never backs down from a challenge. They make my life easier, and I’m genuinely grateful to have them on my team!”
No matter your industry or the skills your VA specializes in, pricing doesn't change — no tiers, no upcharges, just one flat rate for reserved hours, not a per-task menu. If you are working out what this costs against your own production, the full pricing breakdown breaks the number down.
What a VRA assistant covers inside Command and across your listings, transactions and personal brand.
Pre-listing document prep and coordination, listing and market video content including scripting, filming and editing, buyer and seller update calls and emails, full transaction coordination from contract to close, KW Command database management, open house preparation, promotion and scheduling, MLS listing updates with photo and document uploads, and personal brand marketing such as flyers, postcards, business cards and listing presentations.
Yes. Hands-on KW Command work is part of the mandatory 4-week training program — contacts, tasks, SmartPlans, the opportunities and transaction workflow, and compliance and commission submission — on top of brand-agnostic CRM fundamentals that carry over to any other system.
That is why the training covers CRM fundamentals first and Command second. We commit to 90% proficiency in your systems within 5 business days of starting with you.
VRA trains virtual assistants across industries — explore what a VA looks like for your line of work.
Ten email scripts and eleven templates written for agents — delegating listings, client follow-up and transaction work so it comes back right. Instant download, no sales call.
Reviewed by Michael Bossart, CEO & Founder, Virtual Realty Assistants · Last updated October 2026