Virtual Assistants for Keller Williams Agents

The Virtual Assistant Built for Keller Williams Agents

Between new leads, active contracts, KW Command upkeep, and listing paperwork, most Keller Williams agents spend as much time on admin as they do selling. A VRA virtual assistant is trained specifically for KW agents — from transaction coordination to CRM management — so you can spend your time with clients, not spreadsheets.

Why VRA

The Best Virtual Assistant for Your Business

VRA was founded to give Keller Williams agents the best virtual assistance available for transaction coordination, KW Command management, and listing support — with a hassle-free process from search to onboarding.

We Find the Best of the Best

Only the top 1% of applicants make it through our screening and mandatory 4-week training program — covering KW Command, contract writing, and e-signature workflows in dotloop and DocuSign — before they ever touch client work. Every VA trains hands-on in KW Command, and because mastering one database means picking up any other quickly, we commit to having them fluent in whatever CRM you use within 5 days of hire.

Dedicated Matching

Matching starts with your free Needs Assessment — a two-minute breakdown of where you actually need help. From there, every VA is screened with a DISC Assessment and a Keller Personality Assessment for fit and fast-learning ability.

Business Support

Support continues after your VA starts, with check-ins at 14, 30, 60, and 90 days. If the fit still isn't right, swap in a different VA at any point, at no extra cost — no trial window, no fine print.

Built Differently

Most VA agencies lock you into tiered pricing, time-boxed trial guarantees, or a generic assistant with no industry training. VRA doesn't — backed by a $1 million Errors & Omissions insurance policy for added peace of mind.

What Your VA Can Do

Virtual Assistant Services for Keller Williams Agents

Every VRA VA is trained on the day-to-day of running a Keller Williams agent's business — not just general admin.

Industry-Specific Support

  • Pre-listing document prep and coordination
  • Listing and market video content — scripting, filming & editing
  • Buyer and seller update calls/emails
  • Full transaction coordination from contract to close
  • KW Command database management
  • Open house preparation, promotion & scheduling
  • MLS listing updates and photo/document uploads
  • Personal brand marketing — flyers, postcards, business cards, and listing presentations
Hear From a Client

Real Results, In Their Own Words

★★★★★

“For the first time in months, I have been able to cook dinner for my family. I have been able to go to some of my son's baseball practices.”

Kaylee Fisher
REALTOR® | Keller Williams Elite
★★★★★

“I cannot think of running my business without a virtual assistant.”

Emily Zakhem
REALTOR® | Keller Williams Memorial | Top 20% | Luxury Agent
★★★★★

“It transitions into your business so seamlessly, and it squares everything away for you… it pays for itself. It's like a self-licking ice cream cone. I love it.”

Frank McCumber
Keller Williams, San Antonio
More Keller Williams Agents

What Other KW Agents Are Saying

Real check-in feedback from Keller Williams agents across multiple market centers.

★★★★★

“My experience with Sana has been amazing so far. I was really impressed with the level of training and professionalism she started with from day one. Since then she's been a quick learner and a great asset to my team, helping me get a lot of my time back.”

KG
Karen Gonzalez
Keller Williams Memorial · Top 0.5% of Houston agents by volume · Video testimonial, 30-day check-in
★★★★★

“Tristan has taken such a huge load off of me. He's given me my life back, so I'm not working 16 hours a day… He's been so proactive — sending emails through my Command campaigns to other listing agents, to my sphere, to my database — getting people into both of my listings.”

LR
Lisa Rigdon
Keller Williams · VRA Rookie of the Year, closing in on $10M · Video testimonial, 30-day check-in
★★★★★

“I've gotten things done in the past two weeks that I hadn't been able to do for an entire year. The leverage capability is amazing… I had 29,000 emails in my inbox and now I have 12,000.”

SG
Steve Galvan
Keller Williams Heritage · Video testimonial, 14-day check-in
★★★★★

“I've felt the change in the pulse, the tempo of my business ever since she came on — particularly because I feel I can trust my VA. Certainly happy I did it. Wish I did it sooner.”

TD
Tai Docarmo
Keller Williams Memorial · Video testimonial, 60-day check-in
Case Study

Curious what real results look like across every stage? See what Keller Williams agents from five different market centers said about their VRA virtual assistant at their 14, 30, 60, and 90-day check-ins. Read the full case study →

Verified Reviews

What Realtors Say on Trustpilot

Real, unedited reviews from working real estate agents — verified and hosted on Trustpilot.

★★★★★

“I’ve been working with VRA for over four years, and they have been an incredible resource for my business… My VA has grown far beyond the initial training. We’ve worked together to expand her skills into different areas of marketing and business operations. She has helped me build, edit, and maintain my website, create newsletters, market my listings, edit videos and other marketing content, and manage my entire schedule… After more than four years with VRA, I can confidently say that they have been a great investment in the growth of my business.”

NR
Norbert Rivera
Rivera Real Estate Group · Verified Trustpilot review · Sep 8, 2026
Read on Trustpilot ↗
★★★★★

“VRA was an answer to my prayers… Isuda ended up being the perfect match for me. Three years later, I couldn’t be more thankful to have her in my life… My stress level has dropped tremendously — to the point that real estate is now, for me, the pure pleasure of taking care of my clients, preparing their homes for the market, negotiating deals, and exploring the most creative forms of marketing… knowing they will be executed at the highest level… She’s my right hand in every aspect of my business… Indeed, she’s the best business partner I could ever have prayed for.”

TB
Tanja Blandini
Verified Trustpilot review · Sep 4, 2026
Read on Trustpilot ↗
★★★★★

“Tristan has been my Virtual Assistant for several years and I couldn’t run my business without him. Trustworthy, dependable and eager to help at all times. Many tasks are taken off my plate so I can continue to grow my business. I love my partnership with Tristan at VRA.”

LR
Lisa R.
Verified Trustpilot review · Sep 6, 2026
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★★★★★

“Zarah and Vanessa are amazing! Zarah keeps everything running behind the scenes, from reports to systems and operations, so I don’t have to think about it. That peace of mind is priceless. Vanessa brings marketing ideas to life with creativity, professionalism, and a true “we’ll figure it out” attitude. She’s responsive, resourceful, and never backs down from a challenge. They make my life easier, and I’m genuinely grateful to have them on my team!”

GB
Gabriela Banzer Sauto
Verified Trustpilot review · Sep 6, 2026
Read on Trustpilot ↗
Pricing at a Glance

Transparent, Flat-Rate Pricing

No matter your industry or the skills your VA specializes in, pricing doesn't change — no tiers, no upcharges, just one flat rate for dedicated hours, not a per-task menu.

$1,500/month
Full-Time VA
  • 40 hours/week
  • 1-year agreement
  • Invoiced on the 20th of each month
Best for: ongoing admin, CRM management, full inbox/calendar ownership, or any business that needs a consistent full-day presence.
$800/month
Part-Time VA
  • 20 hours/week
  • 6-month agreement
  • Invoiced on the 20th of each month
Best for: easing into delegation, seasonal support, or lighter task loads.
Part-time and full-time both include: Your VA's full dedicated time, hands-on matching & onboarding to get you paired with the right person from day one, and ongoing VRA support with check-ins at 14/30/60/90 days — no hidden fees, ever. If your VA is not the right fit, you can swap in a different VA at any point, at no extra cost.
Every Industry

We Also Support

VRA trains virtual assistants across industries — explore what a VA looks like for your line of work.

Ready to Get Your Time Back?

Schedule a free consultation and we'll walk you through the process, answer your questions, and get you matched with the right Virtual Assistant.

Schedule a Consult