Nobody takes on running a business because they enjoy rescheduling the same meeting for the third time and clearing an inbox that refills overnight. Getting those hours back doesn’t have to mean another salary.
A virtual executive assistant takes the inbox, the calendar, the travel and the follow-up, and handles them the way you would.
She has saved so much time in my day-to-day.Brandon Lara · 90-day check-in
Running the business and running your own day are two jobs, and the second one quietly eats the first. A virtual executive assistant from VRA takes the inbox, the calendar, the travel and the follow-up, and learns how you work well enough to handle them the way you would.
This is the one role where fit with a single person decides everything. VRA matches on temperament and thinking style before skills, because an assistant who reads you correctly is worth more than one who simply clears tasks.
Every assistant comes all the way through our screening and mandatory 4-week training program — and in our most recent cohort, just 0.89% of applicants made it through training and a final evaluation. VRA virtual assistants complete instructor-led training in professional communication, CRM and database management, document preparation, and AI-assisted workflows before they ever touch client work.
Matching starts with your free Needs Assessment — a two-minute breakdown of where you actually need help. Every VA is then screened with a DISC Assessment and a Keller Personality Assessment, and your assistant reads yours. That is how an assistant knows which decisions to bring you and which to simply handle. What clients do with those results is worth reading before week one.
Support continues after your VA starts, with check-ins at 14, 30, 60, and 90 days. If the fit still isn’t right, swap in a different VA at any point, at no extra cost — no trial window, no fine print.
Most VA agencies lock you into tiered pricing, time-boxed trial guarantees, or a generic assistant with no industry training. VRA doesn’t — backed by a $1 million Errors & Omissions insurance policy for added peace of mind.
The first half is your time. The second half is everything that used to reach you only because there was nobody else to send it to.
Four businesses, four industries, four people who handed over the work that was reaching them first.
“And on top of that, she’s thinking one step ahead of me, because she read my KPA. She understands my DISC. So she knows exactly where my pain points are, and she’s working on those first so that I can focus on where my wins are.”
“He has been able to take ownership of an inbox for me, and he has been able to keep on top of that inbox and respond back to clients and referral partners.”
“When I brought on my VA, I thought she'd do tedious basic tasks around the office to free up my time — simply things that I didn't care to do. But instead of this entry-level associate that I thought I was getting, I got a game changer.”
“I have no reservations about them communicating with clients with minimal to no oversight, once they are trained and they learn our SOPs and how we like to communicate.”
The executive assistant role travels. What changes between a brokerage, a title office and a software company is the vocabulary, not the work.
Real estate is where VRA started, which is why an executive real estate virtual assistant is still the placement we make most often. One client put the transfer better than we would:
“So yeah, everyone and anyone should use it — and that’s in any industry, because quite frankly what they learn in the real estate world, it’s all operations and systems, and it’s just flowed so nicely through all of my different projects.” — Brandon Lara
An executive assistant sees more of your business than almost anyone. Here is exactly what VRA does.
Every VRA assistant’s identity is verified against a government-issued photo ID on a live video call as part of onboarding, and the name on that ID is matched to their application and payment records.
VRA will sign your non-disclosure agreement on request. Every assistant also signs a confidentiality agreement with VRA before they are placed.
Assistants work inside the systems you already use, on access you provision, scope and can revoke at any time. Nothing is exported to a separate platform.
VRA carries a $1 million Errors & Omissions insurance policy.
Scope widens on purpose rather than by accident — what that looks like month by month is written up in ninety days with one virtual assistant.
Every VRA assistant has access to our Skills Accelerator, with specialty tracks covering Canva, Asana, Zapier, OnePageCRM and HubSpot, plus the admin and executive support track.
Tell us which tools you run and we look for assistants who have already worked in them. Where there’s a gap, the training is there to close it — and we commit to 90% proficiency in your systems within 5 business days of starting with you, because the fundamentals transfer. An inbox is an inbox and a calendar is a calendar; what takes longer to learn is you, and that starts on day one.
No matter your industry or the skills your VA specializes in, pricing doesn't change — no tiers, no upcharges, just one flat rate for reserved hours, not a per-task menu. If you are comparing against a local hire, the costs that don’t show up in the rate sets the two figures side by side.
What the role covers, how it differs from general admin, and who we place it with.
An executive assistant works close to one person rather than across a whole office. Inbox ownership and triage, calendar and scheduling, travel coordination, meeting prep and notes, drafting correspondence, chasing the follow-ups you do not have time to chase, keeping contacts and the CRM current, and screening what reaches you. Behind that sits the same admin bench the rest of VRA runs on: vendor and invoice tracking, bookkeeping support in QuickBooks, reporting, document organization and project tracking.
Admin and back office support keep the operation moving. An executive assistant keeps one person moving. The task list overlaps, but the orientation is different: an executive assistant learns how you decide, what you want to see and what you never want to see again, then works ahead of you rather than behind you. The rate is the same either way, so the question is which shape you need, not which costs more. Tell us in the Needs Assessment and we match to it.
They are not opposites, and the comparison trips people up. "Virtual assistant" describes where someone works. "Executive assistant" describes who they work for and how closely. A VRA executive assistant is both: a trained assistant working remotely, assigned to one person, who learns how that person decides rather than waiting to be told. What people usually mean by the question is whether remote can really hold the role, and the answer turns on ownership. An assistant who merely watches your inbox is remote support. An assistant who answers what they can answer, routes what they cannot and brings you the rest with the context attached is an executive assistant, wherever they sit.
Yes. Real estate is where VRA started, and an executive real estate virtual assistant is still the most common placement, but the role itself is not industry-specific. We place executive assistants with title and escrow principals, mortgage and lending offices, professional services firms, and founders and operating executives outside real estate entirely. Inbox, calendar, travel, follow-up and reporting look the same whatever is written on the door.
Yes, and it is usually the first thing handed over. Your assistant triages what arrives, answers what they can answer, routes what they cannot, and brings you the rest with the context attached. The same applies to the calendar: booking, rescheduling, protecting the blocks you need and preparing you for what is next.
Access is only ever what you grant, and it stays revocable. Every VRA assistant’s identity is verified against a government-issued photo ID on a live video call as part of onboarding, and the name on that ID is matched to their application and payment records. Every assistant signs a confidentiality agreement with VRA before they are placed, and VRA will sign your own non-disclosure agreement on request. VRA also carries a $1 million Errors & Omissions policy. For an executive handover, a good start is one mailbox or one calendar through a shared password manager or permission-based access, widened as the working relationship settles.
$1,500 a month for a full-time assistant at 40 hours a week, and $800 a month for part-time at 20 hours, invoiced on the 20th. It is a flat monthly rate rather than an hourly one, and it is the same rate as any other VRA assistant, with no upcharge for specialized talent. The rate covers reserved hours, matching and onboarding, and check-ins at 14, 30, 60 and 90 days, and if the fit is wrong you can swap in a different assistant at any point at no extra cost. Compared against a local executive assistant hire, the monthly figure is the whole figure: no payroll taxes, benefits, equipment or recruiting fee sitting underneath it.
You are matched with one assistant and that is who you work with. A full-time assistant works for you exclusively. A part-time assistant is reserved for your hours each week. Matching starts with the Needs Assessment and a DISC and Keller Personality Assessment on every candidate, because for this role fit with one person matters more than it does anywhere else on the bench.
We commit to 90% proficiency in your systems within 5 business days of starting with you. Every VRA assistant has access to our Skills Accelerator, with specialty tracks covering Canva, Asana, Zapier, OnePageCRM and HubSpot, plus the admin and executive support track. Tell us which tools you run and we look for assistants who have already worked in them.
See all frequently asked questions →
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VRA trains virtual assistants across industries — explore what a VA looks like for your line of work.
Reviewed by Michael Bossart, CEO & Founder, Virtual Realty Assistants · Last updated October 2026